The recent 6.0 magnitude earthquake that woke up the Bay Area last weekend was a reminder of the reality of earthquakes and its damages. The injuries, trauma, toppled with the business losses could be north of $4 billion once everything has been accounted for. This was the hardest hitting earthquake in 25 years, ever since the infamous Loma Prieta quake in 1989. Putting things in perspective, insurance companies will probably cover about $2.1 billion, according to an estimate from Kinetic Analysis Corp., which projected total losses of about twice that sum. While it is not always possible to predict a natural disaster, we must do what we can as businesses to ensure the safety of our most valuable assets: the people. Here are some important protocols to ensure safety in your office:

• Create a Disaster Plan: Every office is different in staff size and office layout. Have HR map out a plan in case of a natural disaster such as an earthquake. The plan should include a building map, exit routes, emergency contact information, and a meeting point where everyone can regroup.
• Have a Backup Plan: Determine what the next steps are in every scenario. How long can you keep your business operating? What are the essential items and who will be designated for each task if certain members cannot continue working? It is also vital to keep copies of important business documents in a separate safe location, in addition to backing up software files on the cloud.
• Store the Right Equipment: Have the basic essentials such as a first aid kit, flashlight, non- perishable foods, water, and extra cash. Companies such as QuakeKare offer packages for convenience.

If you have satellite offices, make sure that each location is equipped with the right knowledge and protocol to ensure preparedness when disaster strikes. Being headquartered in San Francisco, this past weekend’s earthquake reminded us the reality of Mother Nature’s unpredictability. For the latest news, sign up for our newsletter and stay informed.